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PowerPoint Tips from A to Z
by Kathryn Jacobs

Autoshapes to ZZZ's - This article presents quick tips for you to keep in mind while using PowerPoint:

A. Autoshape - Use them, customize them, fall in love with them!

B. Backgrounds - Keep them consistent by using the master slides.

C. Clip Art - Use wisely and appropriately. Give credit when credit is due.

D. Distribute - Send your presentations on to others on a CD, or via email or the web.

E. Explore and Experiment - It is the best way to learn. Ask questions when you aren't sure.

F. Fast saves - Turn them off. Now. Why? They will corrupt your documents.

G. GIFs - A type of graphic file which allows transparency and automation. Remember that the automated ones only work in 2000 and later.

H. Help - Find it here on http://www.PowerPointAnswers.com, on the recommended links pages, and in the newsgroup.

I. Insert - Insert your graphics and sounds to prevent linkage problems.

J. Jump - Jump to a specific slide when running your presentation by typing in the slide number, followed by the enter key.

K. Keep a backup - You will be glad you did when your file becomes corrupt or someone accidentally deletes it.

L. Linking files - When you do have to link to a file, be sure the file is in the same folder as the presentation. Send the file on when you distribute the presentation.

M. Move - You can move your slides around using drop and drag in the outline view or the slide view.

N. Notes view - Designed for speaker notes, also useful for student notes. Don't save your presentation while in notes view, as this is a known cause of presentation corruption.

O. Outline - An ordered list of the text in your placeholders. Allows you to change the depth and location of text on PowerPoint slides.

P. Placeholders - The pre-built places Microsoft lets you put text and objets. This text can be automated to allow visibility a line at a time. Yes, you want more - we all do!

Q. Quit - your presentation when you are done with an editing session. But PLEASE don't forget to save it!

R. Resist - Overdoing the sounds, graphics, transitions, and builds in a presentation will cause your audience to watch for the bells and whistles instead of the content.

S. Send to Word - A menu option found on the File menu, this option lets you create handouts quickly, format those handouts, and not waste as much paper.

T. Textboxes - A way to add more text to slides. But remember, the text in a textbox will come in all at once, unlike the text in a placeholder which can be automated.

U. Undo - Quick fix for mistakes!

V. Visit - Visit this site regularly for tips and techniques. Sign up for the ezine so you can receive update notifications automatically.

W. W key - When pressed while a presentation is running, will white out the screen and put the focus on you. Pressing the B key will black out the screen. Press the key again to continue your presentation.

X. Red ones - When they appear in your presentation it means PowerPoint is having a problem with your graphics. If you are using a Novell network, this will happen to you.

Y. "Y not Check the Help function? It is easy to use and has lots of answers!"

Z. ZZZZZ - Follow the advice here and your audience won't be catching any zzzzz's during your presentation!


Printed by permission of Kathryn Jacobs. For more Power Point information, help, and links, visit http://www.powerpointanswers.com

 







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